Bulletin
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The procedure of notifying the Company of the granting of a power of attorney to exercise electronically voting rights at the general meeting of the Company
The Management Board of Netia S.A. (the “Company”), acting pursuant Art. 4121 §4 of the Commercial Companies Code (the “CCC”), hereby resolves that the granting of an electronic power of attorney to represent a shareholder at general meetings of the Company should be notified by the shareholder to the Company by fax to the following number: [48] (22) 338 30 10 or via email sent to:wza@netia.pl by despatching to the above address a .pdf file format version (or other file format, provided that the Company is able to read it) of the document of the power of attorney signed by a shareholder or, in case of shareholders other than individuals, by the persons authorised to represent the shareholder.
The power of attorney may be granted on the form referred to in Art. 4023 §5 of the CCC provided on the Company’s website. The Company will not impose an obligation that a power of attorney must be granted on such a form.
In order to identify the shareholder who granted the power of attorney, the notice of the grant of a power of attorney electronically should contain (as an attachment in the form of a .pdf file or any other format allowing it to be read by the Company):
(i)if the shareholder is an individual – a copy of the identification card, passport or any other official document confirming the shareholder’s identity; or
(ii)if the shareholder is not an individual – a copy of an extract from the relevant register or any other document confirming the authority of one or several individuals to represent the shareholder at the general meeting (e.g. uninterrupted sequence of powers of attorney).
In the event of doubt as to the authenticity of the copies of the documents delivered electronically, the proxy may be requested to present the following documents at the time of making the attendance register:
(i)if the shareholder is an individual – a true and correct copy of the original certified as such by a notary or an entity authorised to confirm that a copy of an identification card, a passport or any other official document confirming the identity of the shareholder is a true and correct copy of the original; or
(ii)if the shareholder is not an individual – an original or a copy of the original certified as true and correct by a notary or another entity having the authority to confirm that a document is a true and correct copy of an extract from the relevant register or any other document confirming the authority of one or several individuals to represent the shareholder at the general meeting (e.g. unbroken sequence of powers of attorney).